The Administrative, Financial and Management Service (AFMS) provides the core of CHED’s operational service requirements covering human resource management, budgetary allocations, accounting and audit procedure, record-keeping functions, and general services, and is tasked to effectively provide the critical support system for the aforementioned operational, financial and administrative requirements. The diverse magnitude and complex aspects of personnel and funds management require the presence of four (4) divisions, namely: the Budget Division, the Accounting Division, the Human Resource Management Division (2 Units), and the General Services Division (4 Units) :
(1.) Budget Division
- Allocates CHED’s budget by program, allotment class and object of expenditures pursuant to the General Appropriations Act (GAA);
- Reviews and consolidates the budget proposals of the Commission (Central and Regional Offices);
- Ensures the utilization of funds in accordance with the approved General Appropriations Act (GAA) and Agency Budget Matrix;
- Is involved in the budget preparation and budget legislation activities for State Universities and Colleges (SUCs), wherein respective review and recommendation on the submitted budget estimates per school are made in accordance with the Normative Financing (NF) and National Budget Call of the DBM and other issuances relative to budget preparation;
- Reviews, evaluates and recommends the Gender and Development (GAD) Budget proposals of the SUCs per IRR of RA 9710; and
- Provides assistance to the Directors and the Chairperson on CHED and SUCs budgetary concern.
(2.) Accounting Division
- Ensures fast and accurate application and implementation of the Government Accounting Systems and Procedures;
- Administers financial data and other information generated by the eNGAS;
- Prepares and submits financial report requirements of other government agencies including liquidation reports on projects implemented by CHED;
- Assures compliance with Government Accounting Rules and Regulations through pre-audit of transactions and monitoring of implementation of the Commission on Audit’s recommendations;
- Processes disbursement vouchers and fund transfers;
- Safeguards government assets through verification of collection and deposit, inventory of supplies and properties, inspection of delivered goods and monitoring of liquidation of the fund transfers and cash advances;
- Provides support services to personnel and government collecting agencies through timely remittance of mandatory and other allowable deductions, maintenance of remittances’ database and certification of remittances made;
- Acts as withholding tax agent that requires proper taxation on compensation, goods and services and preparation and submission of tax remittance advice;
- Consolidates the financial reports of the Central Office and Regional Offices; and
- Advises management on financial matters.
(3.) Human Resource Development Division
(3.a.) Personnel Management Section
- Assists and advises the head of the agency and heads of offices in the development, formulation and execution of policies, rules and regulation in all areas of personnel management in accordance with the Civil Service Rules and Regulations and other applicable laws;
- Establishes a sound and equitable recruitment and selection system within the organization;
- Implements position classification and compensation system and other employee welfare programs such as retirement and other benefits as prescribed by the Department of Budget and Management and other government instrumentalities;
- Helps create an atmosphere conducive to good supervisor-employee relations and improvement of employee welfare and morale and recognizes the employees’ right to self-organization; and
- Maintains a complete and up-to-date personnel information system.
(3.b.) Training and Development Section
- Implements comprehensive and balanced personnel development programs designed to raise the level of efficiency, effectiveness, competencies and morale of the personnel in the Commission;
- Evaluates the personnel data bank for competency building and career advancement towards the development of a CHED Human Resource Plan; and
- Provides inputs for the development and implementation of the human resource training and development program to training providers.
(4.) General Service Division
(4.a.) Property and Supply Management Section
- Periodically procures and conducts inventory of supplies and materials, equipment, and properties; and
- Maintains custody, disposition of unserviceable CHED properties (e.g. motor vehicles, office equipment, furniture, etc.) consistent with government accounting rules and regulations.
(4.b.) Cashiering Services
- Collects and disburses promptly and accurately valid claims for and from CHED personnel, creditors, and suppliers
(4.c.) Records Management Section
- Manages and maintains overall expedited records of all official incoming and outgoing/internal and external documents and directives.
(4.d.) Building and Grounds Maintenance Section
- Maintains, improves, refurbishes, and modernizes CHED physical facilities; and
- Supervises other Contract Services which are handled by private agencies through outsourcing, such as janitorial services, security , elevator maintenance, medical and dental, communication services, and other maintenance service necessary.
Office of the Director
ATTY. SEPTON A. DE LA CRUZ